Inovação organizacional em compras públicas: análise da acurácia do planejamento participativo do Instituto Federal do Triângulo Mineiro de 2013 a 2016

Abstract

The management of the public purchase is an updated and relevant theme, since the purchases are essential to achieve the institutional aims, being a bidding the required procedure by the law to buy in public institutions. The electronic trading floor is the most used modality and its adoption provides a bigger efficiency to the biddings. The System of Price Record is an important management tool for public purchase, mainly by the non-compulsory hiring of the total amount requested, what grants a higher flexibility to the hiring. However, the usage of the SRP must be accurately done, based on a consistent and realistic planning in order to avoid loss either to public administration or to the suppliers. This way, one of the greatest challenges in its usage is to adequate the registered quantitative with a real demand of the public agency. In an attempt to make the SRP demands closer to reality, the IFTM adopted in 2013 a participative method of buy planning, an organization innovation which allows any organ‟s servant require items and quantitative which will be bidded. This research has the aim of analyzing the results of the accomplishment of the price record demands of this public agency, in order to verify if the quantitative bidded reflects its real necessity. By the means of data collecting, a documental research was done in order to elicit all the items and biddings of a participative planning within the years 2013 to 2016, what resulted in 11.758 items, distributed in 123 trading floor. The quantitative forecasting accuracy was calculated by the index GARP – approximation degree between the real and the planned. The data were submitted to the Wilcoxon-Mann-Whitney test, in which, the acquired indexes were compared with the reference values, being rejected the hypothesis that the demand forecast reflects the real necessity of the public agency. The analysis of the GARP scale verified a low index of demand fulfillment and a possible overestimation of the quantitative, which was confirmed by comparing the bid values and budget of the organ. It was also identified the absence of monitoring and controlling the implemented innovation. The study origined an intervention proposal which is composed by six actions: constant activity monitoring; adoption of GARP index as a subside to quantitative adjustments, accomplishment of a price research in the planning stage; conciliation between budget and planned values; qualification and finally the review of the of SRP usage policy in the public agency.